To leverage this feature, be sure to do the following preparations:. Allow Excel to save the workbook if prompted. Turning on the Track Changes feature shares the workbook automatically. Each person who makes any edits to the shared workbook must save a copy.
Now that all initial preparations are done properly, you are ready to combine the copies of a shared workbook. Although, the Compare and Merge Workbooks feature is available in all versions of Excel , Excel , Excel and lower, this command is not displayed anywhere in Excel by default.
To add it to the Quick Access toolbar, perform the following steps:. When all of the users have finished working with your shared Excel workbook, you can merge all the copies into one file.
To point out the row and columns with differences, Excel highlights the column letters and row numbers in a dark red color. At the cell level, edits from different users are marked with different colors.
To see who made a specific change, just hover over the cell. As you have just seen, Microsoft Excel provides a handful of features to compare data in two or more workbooks. But none of the built-in options is sufficient to comprehensively compare Excel sheets, let alone entire workbooks, spotting all the differences in values, formulas or formatting.
So, if you need advanced and really efficient means to compare two Excel files, then most likely you would have to use one of the third-party tools specially designed for comparing, updating and merging Excel sheets and workbooks. Below you will find a quick overview of a few tools that, in my opinion, are best performers in this area.
The Synkronizer Excel Compare add-in can quickly compare, merge and update two Excel files saving you the trouble of searching for differences manually. If you are looking for a quick and reliable method to compare two Excel sheets or workbooks, you will certainly find helpful the following features of Synkronizer Excel Compare:. To get some basic idea about Synkronizer Excel Compare's capabilities and performance, let's carry out a couple of field tests.
Supposing you are organizing some event and, in your Excel table, you gather information about the participants such as a participant name, arrival date, number of seats, etc.
Also, you have a couple of managers in direct contact with participants and the database, and as a result, you have 2 versions of the same Excel file. Okay, let's see how efficiently Synkronizer can compare our two sheets and identify differences between them. The Synkronizer pane will show up in the left part of your Excel window, where you do the following:.
If the selected workbooks have any sheets with the same names, all those sheets will be matched and automatically selected for comparison like Participants sheets in the below screenshot. Also, you can select worksheets manually or instruct the add-in to match sheets by other criteria, for example by worksheet type - all, protected, or hidden.
Once you've selected the sheets, the Synkronizer add-in will open them side by side, arranged vertically or horizontally, like in Excel's View Side by Side mode.
Select one of the following comparison options: Compare as normal worksheets - the default option that works in most cases. Compare with link options - if the selected sheets do not contain any new or deleted rows and columns, you can compare them "1 on 1". Compare as database - recommended for comparing sheets that have a database structure. Compare selected ranges - if you do not want to compare the entire sheets, define the ranges to be compared. Choose the content types to be compared optional.
On the Select tab, in the Compare group, you can choose the content type s relevant to your current task:. Usually it takes Synkronizer only a few seconds to compare 2 sheets and present two summary reports on the Results tab:.
The following screenshot shows the summary report in the upper part of the Results pane , and cell difference report in the lower part of the pane that were created for our sample sheets:. Clicking on a difference in the detailed report will select the corresponding cells on both sheets the below screenshot shows just one sheet because there's enough room to show both :. In addition, you can create a difference repot in a separate workbook, either standard or hyperlinked, and jump to a specific difference with a mouse click:.
If the two Excel files you are comparing contain multiple sheets, all matching worksheet pairs will be presented in the summary report for your perusal:. By default, the Synkronizer Excel Compare add-in highlights all found differences, like in the following screenshot:.
To highlight only the relevant differences , click the Outline button on the Results tab, and select the required options:. To share this tip with your friends and colleagues, choose one of these options Copyright Francis J.
Hayes All Rights Reserved. February 20, I hope you can take a few seconds to check out today's 'Excel in Seconds' tip. If you like it, please share it on social media and with your colleagues or any other Excel users you know. Click Here to View it Online. Having a positive attitude can help us in difficult times. I hope today's quote will help you foster a positive attitude today. View two worksheets of different workbooks side by side Open both of the workbooks that contain the worksheets that you want to compare.
In each workbook window, click the sheet that you want to compare. View multiple worksheets at the same time Open the workbook or workbooks that contain the worksheets that you want to view at the same time.
Do one of the following: If the worksheets that you want to view are in the same workbook, do the following: Click a worksheet that you want to view. On the View tab, in the Window group, click New Window. Repeat steps 1 and 2 for each sheet that you want to view. If the worksheets that you want to view are in different workbooks, continue with step 3. On the View tab, in the Window group, click Arrange All. Under Arrange , click the option that you want.
To view sheets only in the active workbook, select the Windows of active workbook check box. Comments 6. Thank you! Great instructions. Create, apply, or delete a custom view. Preview worksheet pages before you print. Enter and format data. Customize view. Compare two or more worksheets at the same time. In each workbook window, click the sheet that you want to compare.
Tips: If you resize the workbook windows for optimal viewing, you can click Reset Window Position to return to the original settings. Open both of the workbooks that contain the worksheets that you want to compare. Tips: Beginning with Excel , workbooks that you open in Excel are no longer displayed as multiple workbook windows inside a single Excel window.
Open one or more workbooks that contain the worksheets that you want to view at the same time. Do one of the following: If the worksheets that you want to view are in the same workbook, do the following: Click a worksheet that you want to view. Repeat steps 1 and 2 for each sheet that you want to view. If the worksheets that you want to view are in different workbooks, continue with step 3.
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